Approvals

Automate the approval of attendance and absence bookings.

Overview

The approval module enables automatic approval of employee bookings based on defined rules. This saves considerable time and reduces administrative effort.

Create Automation Rule

Basic Settings

• Name: Rule designation
• Active: On/Off switch for the rule

Booking Types

Define which bookings are automatically approved:

Attendance

• Working time bookings
• Home Office
• Terminal bookings
• Other attendances

Absence

• Vacation requests
• Sick days
• Parental leave
• Other absences

Exception Rules

Define when bookings should NOT be automatically approved:

Time-based Exceptions

• On Weekends: Exclude Saturday/Sunday bookings
• On Holidays: Exclude bookings on public holidays

Time Restriction

• Define Time Frame: Automatic approval only within specific hours
• Example: Only bookings between 06:00 and 20:00

How It Works

1. Employee creates booking
2. System checks active rules
3. If match: Automatic approval
4. If exception: Manual review required

Benefits

• Time Savings: No manual review of standard bookings
• Consistency: Uniform approval criteria
• Efficiency: Faster processing for employees
• Focus: More time for exception cases

Example Scenarios

Standard Working Hours

• Rule: "Normal Working Hours"
• Attendance: All bookings Mon-Fri, 06:00-20:00
• Exceptions: Weekends, holidays

Home Office Policy

• Rule: "Home Office Days"
• Absence: Home office requests
• Exceptions: None

Vacation up to 3 Days

• Rule: "Short Vacation"
• Absence: Vacation requests ≤ 3 days
• Exceptions: Holidays

Important Notes

Review

Automatically approved bookings can be reviewed later and corrected if necessary.

Priority

When multiple rules apply, the first matching rule takes effect. Order rules according to their priority.